| Protocol
for submission and printing of study guides
Will
Learning Resources pay for the printing of my guide?
Learning
Resources pay the printing costs for all teaching study guides that are
issued to a whole year group at any time. It will not fund the costs for
site or attachment specific guides – these fall under the remit
of the SIFT manager and queries about these should be referred to Carla Weekes
Learning Resources will pay for appropriately
formatted study guides, i.e.:
• in black and white print
• double-sided
• card covered
• double staple along the spine of the guide.
In order for the guide to be printed in time for the commencement of the
course you must allow a minimum turn round period of four weeks from the
time of receipt by Learning Resources.
Who
do I contact if I have queries?
If you have any queries concerning study
guides please contact webmaster.feo@imperial.ac.uk
Essential
formatting for guides
- All study guides should be submitted
electronically, via email, in Word format to webmaster.feo
The email should state the:
• required completion date
• number of guides needed
• year of the students receiving the guide.
- The guide must be no longer than 90
pages (or 180 sides) in print-ready form.
- The course leader should have proof-read
the document before its submission, ensuring that it is print-ready
when submitted. Learning Resources will not correct the content of any
documents submitted for printing.
- Body text should be 11pt Arial with
Header text being consistent in style and size throughout the document.
- Page numbering throughout the document
should be consistent.
- All guides should have equal left and
right margins (at least 2.5 cm) to allow for binding.
- All study guides should have a cover
branded with the Imperial College London logo. Only guides supplied
for years 1 and 2 need to refer to a theme on the course guide cover.
- All email addresses should be re-branded
to contain the ending imperial.ac.uk (replacing the ic.ac.uk suffix).
- All hyperlinks in the text should be
disabled. (This can be done by clicking on the format tab and selecting
autoformat and clicking on the options button. Deselect the hyperlink
button (under “autoformat as you type”). Click on “ok”.)
When referring to web addresses, please refer to the nearest top level
page, i.e. year pages to avoid overlong web addresses and to encourage
students to browse the intranet.
- All intranet and Internet links mentioned
in the guide should have been tested by the course co-ordinator or a
delegate to make sure that they are still fully functional. This is
seen as a part of proof-reading and is not the responsibility of Learning
Resources.
- The course guide should contain the
aims and objectives of the course.
- It is the responsibility of the co-ordinator
to check that the study guide does not contravene any intellectual property
law. Please email Ms Kate Perris if you have any queries on this particular matter.
- Do not underline text - use bold and/or
italics.
- Do not use justified text.
Desirable
formatting
1. Double-spaces after punctuation marks
should be avoided.
2. Graphics from multiple sources should be grouped together.
3. Contents pages should have roman numerals (Arabic I is recommended)
and there should be a blank page following the contents page.
4. Multiple definitions of tabs and spaces to position text should be
avoided, since these lead to display problems when on screen or when printed
by other users, as their default tabs may be different to yours.
5. Footers should contain page numbers only. Headers can contain text
as appropriate.
6. All guides should have a cover and a contents page; further suggestions
for guide contents include:
a. Outline of subject and planned course delivery
b. format of course delivery (tutorials, practicals etc.)
c. list of recommended text books
d. list of supplementary reading
e. CAL (other than Learning materials on the intranet), i.e. Network Software
– please specify this)
f. Timetable of the course
g. Glossary of terms fundamental to the course
h. sample multiple choice and short answer questions and specimen answers.
7. If using scanned images in the guide ensure that they are of appropriate
quality; the easiest way to do this is by printing out a black and white
copy of the Image and photocopying it to ensure it is still legible.
8. When including PowerPoint slides, the printed material should offer
more than a replication of material distributed in the lecture. Make sure
that the slides are on a light background, and that the picture quality
is useful at the appropriate resolution. Make appropriate use of space
on the page – try to have as many slides as possible on a page,
whilst ensuring they are still legible.
9. Be careful when using Greek letters. Make sure that these are all displayed
in the same font, otherwise the same character may appear quite different.
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